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Things to know about Visa Process in Japan | For Working Visa

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Ankit Dhama

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For foreign job seekers dreaming of a career in Japan, understanding the intricacies of the visa process is a crucial step. This comprehensive guide is tailored for individuals from countries like India, Sri Lanka, and the Philippines, offering insights into the various visa options, the application process, and essential tips for a smooth transition into the Japanese workforce.

Types of Visas for Foreign Workers

1. Working Visa (Engineer, Specialist in Humanities/International Services, etc.):

This visa is suitable for professionals with specialized skills or knowledge, including engineers, IT specialists, and those engaged in humanities and international services.

2. Skilled Labor Visa:

Aimed at individuals with specific skills in demand in Japan, this visa caters to a wide range of industries, from construction and healthcare to manufacturing and services.

3. Student Visa to Work Visa Transition:

If you’re already studying in Japan, explore the transition from a student visa to a work visa after completing your studies.

4. Technical Intern Training Visa:

Designed for individuals engaging in technical training, this visa is often utilized by those participating in internship programs.

5. Intra-Company Transferee Visa:

If you’re working for a multinational company with a presence in Japan, an intra-company transferee visa may be applicable.

The Visa Application Process

1. Offer of Employment:

Secure a job offer from a Japanese employer. The offer is a crucial step in initiating the visa application process.

2. Certificate of Eligibility (CoE):

Your employer in Japan must apply for a Certificate of Eligibility on your behalf. This document is essential for your visa application and demonstrates the legitimacy of your employment.

3. Visa Application Submission:

Submit your visa application to the Japanese embassy or consulate in your home country. Ensure that all required documents, including the CoE, are included.

4. Visa Processing Time:

Be aware of the processing time for visa applications. It’s advisable to initiate the process well in advance to ensure a smooth transition.

“Recently moved to Japan? How is your life going there? Share your experiences with others on our LinkedIn group, ‘A Day in the Life as a Japanese Employee.

Tips for a Smooth Transition

1. Understanding Japanese Culture:

Familiarize yourself with Japanese customs and business etiquette. Cultural awareness contributes to a positive transition experience.

2. Language Proficiency:

Enhance your Japanese language skills. While it’s not always mandatory, proficiency in Japanese greatly facilitates communication and integration into the workplace.

3. Networking and Community Engagement:

Connect with expat communities and local professionals. Networking can provide valuable insights and support during your transition.

4. Financial Preparedness:

Ensure you have sufficient funds to cover initial expenses. This includes accommodation, transportation, and other living costs until you receive your first salary.

5. Legal Compliance:

Familiarize yourself with Japanese labor laws and regulations. Understanding your rights and responsibilities is essential for a smooth transition into the workforce.

Dos and Don’ts for Visa Success


  1. Do Secure a Job Offer First: Ensure you have a job offer before initiating the visa application process.
  2. Do Verify Document Requirements: Double-check the required documents for your visa type to avoid delays.
  3. Do Seek Legal Advice if Needed: If you encounter complexities, seek advice from legal professionals or immigration consultants.


  1. Don’t Underestimate Processing Time: Initiate the visa process well in advance to avoid unnecessary delays.
  2. Don’t Neglect Cultural Preparation: Take the time to understand and respect Japanese culture for a smoother transition.
  3. Don’t Assume Language Is Optional: While not always mandatory, Japanese language proficiency is a valuable asset.

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